Main tasks:

• Coordinate and oversee all aspects of business travel arrangements, including securing necessary visas and handling the preparation and submission of expense reports
• Plan and organize meetings and various events
• Assist in managing and maintaining the scheduling of appointments and meetings
• Facilitate the legal documentation processes, which includes tasks such as collecting signatures, organizing and filing documents, taking meeting minutes, scanning and dispatching contracts, and coordinating activities with the notary
• ensure effective communication and coordination with other administrative assistants in the International and US offices to streamline operations and support cross-regional collaboration.
• Collaborate closely with the HR Admin & Payroll Team
• Play an active role in managing and facilitating processes that span the entire lifecycle of an employee
• Engage in a variety of HR-related activities beyond routine tasks
• Purchase order management
• Provide coverage for other assistants during their absence

Requirements:

• Commercial diploma or bachelor degree in business administration
• Experience and/or interest in HR activities; HR Assistant diploma nice to have
• Fluent in English & German, French is an asset
• Excellent proficiency in MS-Office, particularly in Excel, Workday, SAP and Ariba is a plus
• Demonstrated capability to manage highly confidential information, strong work ethic
• Strong administrative skills, well-organized, ability to prioritize tasks

Interested? Don’t miss this great opportunity and apply today!

Andrea Alfonsi from Gi Life Sciences is looking forward to receiving your application.