Administrative Assistant (ATS-DO-2025-18-GRAE)

Job Description

Your responsibilities

Are you an organized and proactive individual eager to build your career in administration?

Do you enjoy coordinating events (meetings and workshops), managing documentation, and supporting projects in a dynamic and international environment?

We are looking for an Administrative assistant to join our dynamic team and provide essential support to two key areas:

ATS Specification Committee (50%):

• Organize relevant meetings in collaboration with the ATS SC Chair;
• Manage documentation using specific tools;
• Liaise with other internal services;
• Monitor files, update dashboards, and follow up on deadlines in coordination with the lead chair;
• Assist in editing weekly activity reports and compiling statistics for the annual report.

ATS Project Office Support (50%)

• Help organize events such as meetings, visits, reviews, and workshops, including those linked to EU projects;
• Follow up on travel requests for the ATS-DO unit;
• Handle external registration processes for the ATS-DO unit

Your profile

Skills

• Strong organizational skills and attention to detail
• A proactive and flexible approach to work
• The ability to build and maintain effective working relationships
• A service-oriented mindset
• Experience using office software packages
• Good level in both English and French

Eligibility criteria:

• You are a national of a CERN Member or Associate Member State .
• By the application deadline, you have a maximum of two years of professional experience since graduation in Administration, event management (or a related field) and your highest educational qualification is a general secondary education diploma.
• You have never had a CERN fellow or graduate contract before.
• Applicants with a Bachelor's, Master's or PhD degree are not eligible.

Additional Information

Job closing date: 2nd March 2025 at 23:59 (midnight) CET.

Contract duration: 24 months, with a possible extension up to 36 months maximum.

Working hours: 40 hours per week

Target start date: 01-April-2025

Job reference: ATS-DO-2025-18-GRAE

Field of work: Support Services (Finance, HR, Legal, Procurement)

What we offer

• A monthly stipend of 4624  Swiss Francs (net of tax).
• Coverage by CERN's comprehensive health scheme (for yourself, your spouse and children), and membership of the CERN Pension Fund.
• Depending on your individual circumstances: installation grant; family, child and infant allowances; payment of travel expenses at the beginning and end of contract.
• 30 days of paid leave per year.
• On-the-job and formal training at CERN as well as in-house language courses for English and/or French.

About us

At CERN, the European Organization for Nuclear Research, physicists and engineers are probing the fundamental structure of the universe. Using the world's largest and most complex scientific instruments, they study the basic constituents of matter - fundamental particles that are made to collide together at close to the speed of light. The process gives physicists clues about how particles interact, and provides insights into the fundamental laws of nature. Find out more on http://home.cern.

Diversity has been an integral part of CERN's mission since its foundation and is an established value of the Organization. Employing a diverse workforce is central to our success.