Senior Executive Assistant 80 – 100% (f/m/d)
Veröffentlicht:
26 März 2025Pensum:
80 – 100%- Arbeitsort:Baden
Job-Zusammenfassung
Wir suchen eine hochorganisierte Executive Assistant zur Unterstützung unseres Hub Management Teams. Diese Stelle bietet eine spannende Gelegenheit in einem dynamischen Umfeld.
Aufgaben
- Organisieren und Koordinieren von Veranstaltungen und Meetings.
- Bereitstellung administrativer Unterstützung für das Management-Team.
- Vorbereiten und Bearbeiten von Dokumenten in Deutsch und Englisch.
Fähigkeiten
- Mindestens 5 Jahre Erfahrung in einer ähnlichen Position notwendig.
- Starke Kommunikationsfähigkeiten in Deutsch und Englisch erforderlich.
- Proaktive Problemlösungsfähigkeiten und MS Office Kenntnisse.
Ist das hilfreich?
The opportunity
We are seeking a highly organized and proactive Executive Assistant to support our Hub Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.
How you’ll make an impact
-
Organize and coordinate events, meetings, and conferences
-
Provide high-level administrative support to the Hub Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements
-
Prepare and edit correspondence, reports, presentations, and other documents in German and English
-
Handle confidential information with discretion and maintain a high level of professionalism
-
Act as a liaison between the team and internal/external stakeholders
-
Conduct research and compile data for reports and presentations
-
Assist with special projects and initiatives as needed
-
Manage and prioritize incoming communications, including emails
Your background
-
Broad experience in mastering the discipline typically obtained through advanced education and work experience, ideally 5 years+
-
Strong verbal and written communication skills to interact effectively with team members and stakeholders
-
Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met
-
High level of accuracy in preparing and editing documents
-
Proactive approach to identifying and resolving issues
-
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and other relevant software including AI (Copilot)
-
Ability to build and maintain positive relationships with internal and external stakeholders
-
Proficiency in German and English is required; knowledge of additional languages is a plus
More about us
Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.
