Procurement Specialist

Key responsibilities include:

• Provide superior procurement services across the organization to support business objectives
• Ensure NDAs are fully executed and stakeholders/clients are provided with a full supplier engagement service
• Agree the best possible commercial and contractual terms for the business & its stakeholders
• Provide a highly professional and valued service in line with organizational policies and procurement best practices.
• Coordinate, execute and close out contracts and services agreements across multiple corporate entities and locations
• Onboard new supplier relationships
• Maintain and maximise current relationships with suppliers
• Analyse costs and recommending improvements and opportunities for efficiencies
• Negotiate prices and setting up accounts and contracts
• Compile, review and edit contracts, tender and service agreement documents
• Monitor and maintaining approved supplier lists
• Investigate of any queries or issues that arise in relation to contracts, commercial relationships, basic legal entity questions and supplier services and products
• Maintain close contact and management of key stakeholders to ensure efficiency and knowledge is shared through the organization with regard to all commercial and purchasing activities
• Support legal and finance teams with improving process flow and efficiencies
• Ensure that the administration of all purchasing and accounting requests are handled with exemplary attention to detail and within pre-defined timeframes –Working closely with Finance to ensure payment of invoices on time and that the right approval is in place.

You will need to have:

• At least 3 years of experience in commercial procurement and purchasing, demonstrating a comprehensive understanding and proven track record across all aspects of the procurement lifecycle.
• Proficient with Microsoft Office Applications including Word, Excel and Outlook
• Ability to manage multiple concurrent objectives or activities, and effectively make judgments in prioritizing and time allocation in a high-pressure environment
• Flexibility and the ability to adapt to change
• Ability to work and communicate effectively in a multi-office environment and willingness to travel to other offices overseas as required.
• Excellent interpersonal skills and communication skills in English and German (both written and verbal)
• Demonstrate professionalism and maturity when working with internal business functions, peers, senior management, and vendors

Advantages:

• A Bachelor’s degree in Business, Supply Chain Management, Finance, or a related field is preferred. Alternatively, equivalent knowledge or experience in contracts and services agreements will be considered an asset.
• Experience with working in complex multi-country companies is an advantage
• Experience with JIRA or MS Dynamics is considered an asset
• Knowledge of IT in a procurement context is an advantage.

The above list of duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that are reasonably expected within the scope and grading of the post.