Executive Assistant and Office Management (60%)

This role requires full on-site presence, and remote work options are not available for this position.

Mission: Support the team by ensuring the smooth operation of the office and effectively managing a diverse array of administrative, HR and compliance responsibilities, contributing to the overall efficiency and success of the company.

Key Responsibilities

• Management of day-to-day office operations, including reception duties, correspondence, and office supply management.
• Plan and organize events and coordinate travel arrangements
• Manage monthly and quarterly invoicing processes
• Support expenses claim management and reconciliation
• Provide administrative support to management and business teams
• Assist in the recruiting process and coordinate HR-related tasks with management
• Collect and organize documents to respond to Due Diligence Questionnaire requirements
• Handle compliance requests in close collaboration with the COO
• Coordinate the compliance approval process for business travels outside Switzerland
• Assist with ad-hoc projects and tasks as needed

Your profile

• Completed commercial education (KV) or maturity
• Ideally, experience working with a financial institution
• Strong command of English and German, both written and spoken, is essential
• Proficient in the MS Office suite
• High level of confidentiality and a passion for administrative tasks
• Strong organisational skills with a versatile, committed and motivated approach
• Client-orientated with an innovative mindset
• Eagerness to take on greater responsibility as part of your personal and professional growth in this evolving role

Why join our team?

• Systematic asset management specialist operating on a global scale with attractive offices in the heart of Zurich
• Unique opportunity to work in a dynamic, fast-paced environment, where your contributions have a direct impact on the company’s success
• Gain hands-on experience in a collaborative and innovative setting that values both individual and collective success