Administrative Assistant

Flexsis is part of the Interiman Group, one of the leading providers of personnel services in Switzerland. Thanks to our solid expertise and the competences within the Interiman Group, we offer tailor-made solutions in personnel consulting.

For our client F. Hoffmann - La Roche in Basel, we are looking for a motivated and reliable (m/f/d)

Administrative Assistant for GC Strategy Ops CCBP 100%

• Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events
• Manage the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls
• Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; Creating and submitting purchase orders and compiles expense reports
• Manage intranet and gDrives and assists with filing and organization of information
• Provides support on editing and formatting executive-level presentations
• Serves as the "go-to-person" for general operational or administrative inquiries
• Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events
• Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change; provides backup support to teams outside of own work area and across functions, as necessary

• You have 5+ years of administrative assistant experience
• You have 2+ years of experience supporting senior/executive level leaders
• You are proficient with Google Workspace including (Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, etc.)
• You have financial experience for effective and efficient tracking,of departmental budgets
• You have strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction
• You have demonstrated experience handling confidential and complex issues; working in a discreet environment
• You are a proactive self-starter with excellent judgment who can work independently and anticipate the executive's needs as well as make critical decisions
• You are a quick learner, solution oriented, proactive to the dynamic needs of the organization
• You have demonstrated verbal and communication skills; the ability to communicate clearly, concisely, thoroughly and in a highly professional and timely manner
• You are able to be onsite in Basel
• English fluent