Administrative Coordinator - External Relations (m/f/d)

For our client, a leading international pharmaceutical company with state-of-the-art offices in the canton of Lucerne, we are currently seeking an Administrative Coordinator - External Relations (m/f/d) to join the Manufacturing Operations department.

This position is available immediately for a duration of five months, with the possibility of extension based on performance and motivation.

Description

The successful candidate will operate within the manufacturing plants, consistently upholding a "Safety First, Quality Always" mindset while driving continuous improvement, by carrying out the following task areas:

• Operates locally while staying connected to the global manufacturing network, ensuring seamless coordination across internal teams and external partners such as CMOs (Contract Manufacturing Organizations).
• Oversees production at CMOs to ensure adherence to quality, regulatory, and operational standards, maintaining consistent communication to support effective collaboration.
• Ensures the integrity of raw materials, in-process components, and final products through continuous quality oversight and review of manufacturing data and test results.
• Supports business analytics by collecting, organizing, and manually entering data from various sources, including PDFs and Excel files, into internal systems and data lakes.
• Provides general administrative support, including document preparation, record keeping, answering phones, and managing schedules and calendars.
• Coordinates meetings, conferences, and appointments, ensuring proper logistics and communication between stakeholders.
• Maintains office operations by obtaining supplies, handling mail distribution, and supporting day-to-day workflow.
• Assists with special projects involving data compilation, analysis, and reporting to inform strategic decisions and enhance departmental efficiency.

Profile

To be considered for this position, the ideal candidate must have:

• Successfully completed commercial apprenticeship or equivalent.
• At least 2 years of working experience in a regulated GMP environment (pharmaceutical industry.
• Experienced in handling batch record review.
• Excellent command of English (both written and oral).
• Ability to work independently as well as excellent organizational skills.
• Strong professional and interpersonal communication skills.
• Ability to multi-task and work within tight deadlines.
• Strong analytical problem-solving skills, root cause analysis, and risk assessment/mitigation.
• Proven team building skills.
  

Job Offer

Excellent project to join a well-known and prestigious pharmaceutical company with extension option.