Executive Administrative Assistant to SVP Head of Global Medical Affair, Oncology (m/f/d)

Are you looking for a fast-paced administrative role that supports senior leadership in a global environment?  If so, this Executive Administrative Assistant (m/f/d) role could be an exciting opportunity to explore. We are looking for a highly motivated and flexible professional to provide executive administrative and operational support (including key projects) to the Senior Vice President, Head of Global Medical Affairs, Oncology reporting directly to that person.

SVP, Head of Global Medical Affairs, Oncology is a key senior business leadership role, a key member of GSK’s Chief Patient Officer (CPO) Leadership Team and reports into the CPO. The leader will have full responsibility for the global medical strategy of the Oncology portfolio consisting of pre-clinical and pre-launch R&D assets, late-stage assets and established products, while also providing leadership on prospective business development opportunities. The role partners with the SVP, Head of R&D, Oncology and SVP, Head of GPS, Oncology as part of the leadership of the Product Area Leadership Team (PALT).

This role will provide you the opportunity to lead key activities to progress your career.

Key responsibilities include the following:

• Manage complex and detailed calendar as well as managing comprehensive international travel arrangements and complex prominent events of SVP, Head of Global Medical Affairs, Oncology.
• Monitor manager’s inbox and deal with incoming and outgoing correspondence in a proactive and timely manner, as required.
• Manage confidential/sensitive information in an appropriate manner where a high level of discretion is required.
• Plan and arrange conference calls, meetings, townhalls and events, ensuring appropriate technical arrangements are in place and all necessary information distributed to appropriate parties well in advance.
• Coordinate logistics (rooms, catering, A/V, invites, pre-reads) for various internal and external team meetings, including training meetings and workshops
• Expense management for SVP, Head of Global Medical Affairs, Oncology. Processing invoices, purchase orders and expense claims, ensuring all policies are followed and items are processed within provided guidelines.
• Onboarding of senior leaders in GMA Oncology LT.
• Supports administrative activities of designated projects. Take meeting minutes on an as need basis, manage agendas and associated SharePoint team sites.
• Liaise with Administrative Assistants and other GSK Leaders and with external organizations.
• Handle internal and external communications to determine the level of priority and action accordingly.  Escalate necessary queries as appropriate.
• General administration and ad-hoc administrative support to other members of Oncology GMA LT.
• Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations.

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Experience supporting C-Suite and/or Vice President level leaders.
• Minimum High School diploma.
• Proficient level oral and written communication skills in English language. Knowledge and proficiency in German would be a plus.
• IT skills to include Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet, teleconferencing, MS Teams and associated technology.

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Associate or bachelor’s degree.
• Ability to manage time effectively without supervision to organize, prioritize and deliver tasks and projects with a sense of urgency with minimal manager guidance.
• Committed to delivering high quality results, overcoming challenges, focusing on what matters, execution, collaboration, and partnership across organizations.
• Proven ability to think ahead and take initiative.
• Resilient individual who thrives working in a fast paced and changing environment and demonstrates attention to detail and decision-making skills to respond to high pressure situations.
• Continuously looking for opportunities to learn, build skills and share learning.
• Discretion and confidence to work with people at all levels, internal and external to the company with flexibility in working style.
• Regular contact with individuals at high levels within and outside of the business sector with the demonstrated ability to pass on instructions, advice, and obtain decisions or agreements in potentially sensitive situations.
• Possess knowledge of department roles, management structure and inter functional relationships with other departments and related organizations.
• Strong collaboration and relationship building skills. Team player with the ability to gain the confidence of and cooperation of peers.
• Budget and cost-consciousness.
• Professional experience within a medium to large size company, preferably in a matrixed and/or international setting.
• Flexibility to attend occasional business trips.

#LI-GSK

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

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