Program Management Assistant

Program Management Assistant
60 - 80%

Institute of Social and Preventive Medicine (ISPM)

The Institute of Social and Preventive Medicine (ISPM) of Bern performs research in a range of disciplines relevant to public health (www.ispm.unibe.ch')). Groups cut across divisions, facilitating an interdisciplinary approach to research in the fields of clinical epidemiology, social and behavioral health, biostatistics, and international and environmental health. The ISPM is highly reputed for its expertise in health effects of environmental exposures, the spread of infectious disease, and the health of vulnerable groups including children and the elderly.

The HIV, Hepatitis and TB Research Group is looking for a highly motivated Program Management Assistant who will support the Program Manager and a team of epidemiologists, clinicians, PhD candidates and statisticians for the International Epidemiology Databases to Evaluate AIDS (IeDEA) consortium (https://www.iedea-sa.org/')).

• Monitoring of subawardee compliance and ethical approval management.
• Completion of sub-tasks for grant applications, annual progress reports, and annual project audits.
• Project communication and dissemination including publication compliance and website management.
• Independently manage NIH-mandated effort reporting for all staff employed or working on the grant.
• Administer own subprojects on demand (e.g. conference grants).
• Administration of shared digital knowledge management spaces and filing systems.
• Carry out day-to-day administrative tasks for the project team, including correspondence with collaborating sites, processing of invoices and expenses, travel arrangements for project- related events, organization of phone conferences and team meetings.

• Education or further training in project administration or coordination, preferably in the health sector.
• Previous experience working in an international research environment is desirable.
• English or German as mother tongue with professional knowledge of the other language.
• Strong IT office skills (Outlook, Excel, Word, PowerPoint), some experience in web content management or willingness to learn.
• Excellent organizational skills and strong attention to detail.
• Open-minded personality with sensitivity for people and different cultures.

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