Grade: P2

Vacancy no.: JPO/HRD/P2/2024/01

Publication date: 5 November 2024

Application deadline (midnight Geneva time): 17 December 2024

Job ID: 12160

Department: HRD

Organization Unit: HRD

Location: Geneva

Contract type: Junior Professional Officer

Contract duration: 12 months renewable up to two to three years

Note: This post is opened in the context of the Junior Professional Officer (JPO) scheme sponsored by the Government of the United States and is addressed exclusively to U.S. candidates.

General requirements for candidates applying to the JPO vacancies funded by the United States:

Citizens of the United States who have received a degree from an accredited post-secondary educational institution.

Participation in the JPO program is limited to U.S. citizens who are 32 years of age or younger on 31st December 2024.

Note. The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. The ILO has a smoke-free environment.

Background Information

The main objective of the ILO Junior Professional Officer (JPO) Programme is to provide young professionals a hands-on experience of the ILO activities as well as to aim to promote the integration of young talent into the organisation. An experience at the ILO constitutes a valuable learning opportunity for these young professionals while providing the Office with a pool of talented individuals who bring with them the latest in academic research and best practices.

Introduction

The Human Resources Development Department (HRD) is responsible and accountable to the Director-General for the design and implementation of Office-wide human resources policies, in accordance with the ILO Human Resources Strategy as approved by the Governing Body. This includes the key priority of ensuring a diverse workforce with the right skills to face the future, a respectful and empowering environment and enabling the HR function through innovation and digitalization of the HR function.

HRD is also responsible for overseeing, guiding, and ensuring the appropriate implementation of the ILO human resources’ policies across the Office.

This assignment constitutes a unique opportunity to contribute to Organisation-wide innovation and development and gain professional experience in HR and particularly in the areas of diversity and organisational culture.

Content and methodology of supervision

The JPO will support the Organisational Culture and Diversity agenda within the Human Resources Development Department of the International Labour Organization (ILO) that aims at ensuring a diverse workforce, fostering an organisational culture of inclusion as per the Director-General’s vision statement.

A time-bound work plan will be agreed between the JPO and the supervisor on specific and clearly defined tasks to be undertaken by the JPO throughout the duration of the first-year assignment, and in line with the job description.

The JPO will receive structured guidance from the supervisor, especially in the beginning of the assignment, with the purpose of gradually increasing the responsibilities of the JPO.

The JPO will be given continuous performance and development feedback, and professional mentoring by the supervisor.

Performance and development objectives will be discussed and agreed within the first month of the assignment, and reviewed in accordance with ILO’s Performance Management Framework, as applicable to JPOs.

Description of Duties

Under the direct supervision of the Human Resources Development Director, the JPO will perform the following duties and responsibilities:

• Support the design, implementation and monitoring of integrated Diversity, Inclusion and Organisational Culture change, programmes through research, trend analysis, communications, and data reporting.
• Review and contribute to the development of management policies related to Organisational Culture and Diversity.
• Undertake research/identification of good practices on culture change and Diversity to support the development of strategies and approaches to leverage these external good practices within the ILO context.
• Assist with the execution and ongoing maintenance of Diversity and Organisational Culture change projects and programmes, which include but are not limited to training, communications and the integration of Diversity and Organisational Culture change vis-à-vis managers and staff and into processes.
• Provide support in the creation and management of project plans related to diversity and organisational culture change and partner within the Department to ensure desired outcomes are met.
• Take on special projects and perform other related duties as required.

Required qualifications

The Human Resources Department is seeking a passionate young professional who is an innovative doer and thinker interested in advancing Social Justice and promoting Decent Work.

Education

Advanced level university degree (Master’s degree or equivalent) in human resources, public administration, management studies or other relevant field.

A first-level university degree (Bachelor’s degree or equivalent) in one of the afore-mentioned fields with an additional two years of relevant work experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree.

Experience

Minimum:

Three years of relevant work experience in human resources, Diversity, Inclusion and Organisational Culture change or another relevant field.

Desirable:

Work experience in an international environment and in project management.

Languages

Minimum:

Excellent command of English and at least limited knowledge of a second ILO working language (French, Spanish).

Skills required/ ILO Competencies

Skills required:

Knowledge of human resources policies, practices, procedures, and ability to apply them in an organizational setting. Good analytical skills. Good knowledge of legal and HR resources database. Good knowledge of HR principles and concepts. Excellent computer skills including proficiency in Microsoft office tools (Word, Excel, PowerPoint, Outlook). Demonstrates professional competence of subject matter. Efficient in meeting commitments, observing deadlines, and achieving results. Demonstrates ability to successfully interact with individuals of different cultural backgrounds and beliefs.

ILO competencies:

The candidate is expected to demonstrate and be guided by ILO competencies, specifically:

• Good interpersonal and communication skills.
• Ability and willingness to work both independently and as a team member.
• Ability to draft clearly and consistently in two ILO official languages. Ability to communicate effectively orally.
• A high degree of tact and diplomacy and discretion, and proven ability to maintain confidentiality.
• Objectivity and ability to apply HR rules and regulations in a fair and consistent manner.
• Excellent time management and the ability to plan and execute assigned duties.
• Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Training Components and Learning Elements

Training components:

The JPO will get on-the-job training in Human Resources policies and processes and in ILO-job system through the guidance of the supervisor and colleagues.

Learning elements:

This post will offer the JPO exposure to:

• Become familiar with ILO’s organizational structure and activities in an international environment.

• Human Resources Management.

• Diversity, Inclusion and Culture topics.

• Become familiar with HRD’s strategic objectives.

• ILO official languages.

• Development of interpersonal skills in an international environment.

• Get acquainted with the work of a multi-disciplinary and multi-cultural team.

TRAINING COMPONENTS AND LEARNING ELEMENTS

Conditions of employment

• Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
• Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit:

https://intranet.ilo.org/en-us/hrd/hrtalent/Documents/Emp_Conds_EN.pdf

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.

Applicants will be contacted directly if selected for a written test and/or an interview.

Depending on the location and availability of candidates and interview panel members, the ILO may use communication technologies such as Microsoft Teams, Video or e-mail, etc for the evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.

To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account E-Mail schreiben - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.