Workplace Strategy Lead

NYC, NY or Stamford, CT, Hartford, CT or Exton, PA

The Workplace Strategy Lead works to oversee the alignment of workplace operations and projects to strategic initiatives that support the business’ goals. The Workplace Strategy Lead reports into the Head of Workplace, Americas - this is a high visibility role that works cross-functionally with partners, the global workplace team, and leadership in other Americas BU locations including Bermuda, Canada and South America. This role requires a strategic thinker and team player who is skilled at planning and executing, building relationships, creative problem solving, and managing expectations and stakeholders across multiple objectives.

DISCOVER your opportunity

Key responsibilities of this role are:

· Workplace operations alignment and implementation

o Work with regional Workplace Partners to identify opportunities for improvement and programs that support the business’ needs amidst our Smart Working initiative. Develop timelines and change management/implementation plans where necessary to bring consistency to the workplace experience across the Americas portfolio.

o Serve as a guide to the Americas Workplace team for forecasting, planning site specific initiatives and identifying interdependencies between projects.

o Drive other strategic initiatives alongside the Head of Workplace, Americas.

· Financials, budget, and expense management

o Proactively manage reporting and analysis of the Workplace - Americas budget (about $40m annually). Address and resolve issues impacting financial results for the Workplace – Americas team with cross-functional partners.

o Partner with global workplace team and finance department to process rent payments across the whole portfolio (25+ sites), ensure accurate data, report on actuals and prepare budget.

Workplace data stewardship, reporting, and analysis

o Verify all calculations and data regarding usage and consumption of resources (electricity, water, waste, ec.) in line with our climate initiative in the company platform, Climate-ecometrica.

o Maintain up to date reporting on office utilization to ensure our workspaces support our hybrid population in line with our Smart Working initiative.

• Leases, procurement, and vendor management

o Act as a Centre of Excellence for Coupa (Procurement/Expense platform) and drive adoption of the tool. Analyze data to derive insights and propose opportunities to improve procurement, spend, and expense management across the region.

o Regularly review Americas leases and contracts liaising with Partners and Procurement to ensure value, and accurate service delivery.

o Proactively manage and anticipate lease renewals for offices across the Americas. Assemble all relevant data (office utilization, projected growth, team specific space requirements, current run rate and projected expenses) to inform recommendations on moves, additions, renewals or decommissioning, while keeping value and impact top of mind.

SHARE your talent

We’re looking for someone who has these abilities and skills:

• Bachelor’s Degree is preferred.

• Intermediate to Advanced experience working in workplace management and overseeing operations and projects across multiple sites. A customer first mentality is essential for all aspects of this position.

• Proficiency in Microsoft Excel functions, data analysis and financial concepts including amortization, capital investments, forecasting accruals and expense management.

• Excellent communication and presentation skills with the ability to communicate/present to stakeholders/customers at all levels, including creating effective presentations and executive summaries to provide clarity around complex concepts.

• Understanding of real estate expense and experience in managing landlord relationships.

• A solutions oriented problem solver who is comfortable working in a team environment. Strong interpersonal skills.

• Ability to work from the office 4 days a week

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business − property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity. AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called “Roots of resilience,” focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society – are essential to our future. We’re committed to protecting and restoring nature – from mangrove forests to the bees in our backyard – by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We're building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We’re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL’s “Hearts in Action” programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day – the Global Day of Giving.

For more information, please see Sustainability at AXA XL.

The U.S. pay range for this position is $83.500 – $145,500. Actual pay will be determined based upon the individual’s skills, experience, and location. We strive for market alignment and internal equity with our colleagues’ pay.

At AXA XL, we know how important physical, mental, and financial health are to our employees, which is why we are proud to offer benefits such as a competitive retirement savings plan, health and wellness programs, and many other benefits. We also believe in fostering our colleagues' development and offer a wide range of learning opportunities for colleagues to hone their professional skills and to position themselves for the next step of their careers. For more details about AXA XL’s benefits offerings, please visit US-Benefits-at-a-Glance_2023_US.pdf (myaxaxlbenefits.com).