Veröffentlicht: 20 März 2024
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Umfrage startenCountry
South Africa
Location
South Africa
Workplace location
CAPE TOWN-TYGER VALLEY CHAMBERS 2(ZAF)
Employer company
TotalEnergies Renewables
Domain
Industrial Projects, Legal Affairs
Type of contract
Fixed term position
Duration of contract
12
Duration unit
Months
Experience
Minimum 3 years
Candidate Profile
Ideally as a Document Controller you would possess the following:
Activities
The main purpose of this position is to coordinate activities and provide administrative support to Project team:
Document Control:
a. Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
b. Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.
c. Monitoring EPC Contractor`s Schedule Monitoring System.
d. Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
e. Assisting the project team to search and retrieving document/information in the Systems.
f. Manage SharePoint/Teams Folder Structure and adherence to the requirements
g. Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.
h. Audit site Document Control and folder structure
i. SPV Database and EPC Database
Administration:
a. Assist with various administrative functions in bid development and submission, financial close, construction and operations
b. Co-ordination of EPC and O&M interaction during the Contract Negotiation period.
c. Main Equipment Suppliers -Working together with Head Office Procurement and Technical Teams to provide administrative support where required
3. Project Trackers & Reporting
a. Responsible for managing the Project Deliverables List and EDMS
i. Updating
ii. Following up with key responsible personnel
b. Timeline Trackers
Context & Environment
TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground, including but not limited to race, gender, sex, ethnic or social origin, color, sexual orientation, age, disability, religious conscience belief, political opinion, culture, language, marital status, or family responsibility.