Finance Executive - Account Payable

Finance Executive - Account Payable

We are a global engagement and marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions. We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

THE WORK

Invoice Processing (M&E only):

• Receive and review invoices from operations (Accelo).
• Verify the accuracy and completeness of invoices, ensuring they adhere to company policies and procedures before inputting the data into XERO.
• Code and classify invoices based on expense categories and cost centers.

Payment Processing (M&E only):

• Ensure that the client deposit is received before payment is made.
• Prepare and process payment batches, including checks, electronic transfers, and ACH payments (vendor and staff claim).
• Ensure that payments details are accurately entered in the bank/WU edge (new vendor creation).
• Ensure that payments are made on time and in accordance with vendor terms and agreements.Cash handling, withdraw cash from bank if there is any staff advancement.
• Ensure all expenses/costs keyed in XERO.
• Ensure invoice data in the company's accounting software is accurate,
• Maintain organized and up-to-date electronic and physical records of all invoices and related documentation.
• Daily bank update on our records.
• Prepare bank reconciliation monthly.
• Liaise with Relationship Manager for banking matters.

Staff Claim Review and Verification (M&E Only):

• Review and verify employee expense reports for accuracy, completeness, and compliance with company policies and guidelines.
• Ensure that all supporting documentation, such as receipts and invoices, is attached and valid.

FOREX Management (M&E only):

• Process payment for SGD (80%) and Forex (20%) transaction.
• Liaise with CONVERA & Banks to book rate and transact for FOREX such as USD, VND, TWD, THB, PHP, MYR, MOP, KRW, JPY, INR, IDR, HKD, GBP, EUR, AUD & etc)
• Answer Convera’s queries.

Client Invoice Processing (M&E only):

• Receive and review sale invoices from operations (Accelo) and post to XERO.
• Print a copy of the newly generated invoice in Xero to PDF and send back to operations.
• Code and classify invoices based on revenue categories and cost centers.

Reporting:

• Prepare procurement & Hotel procurement report for HQ

Tax:

• Prepare and file various tax returns, such as GST.
• Keep abreast of tax law changes and implement necessary adjustments.

Compliance and Documentation:

• Ensure compliance with internal financial controls and external regulations.
• Maintain and update documentation related to AP processes and bank reconciliation procedures.
• Track outgoing payments for the company (M&E - Staff reimbursement & vendor payment)

Team Collaboration:

• Collaborate with other departments, such as production and finance, to resolve issues and streamline processes.
• Assist with month-end and year-end closing procedures as necessary.

Audit Support (Local & Group):

• Assist local and group auditors during external audits by providing requested documentation and explanations of AP processes.

ICS (Internal Control):

• Assist in providing the supporting document for ICS.

Full set account for affiliated company (MYOB)

• Generate and send customer invoices, ensuring timely and accurate billing.
• Process supplier invoices, verify accuracy, and initiate payment processing.
• Reconcile vendor statements, resolve discrepancies, and manage vendor relationships.
• Prepare project P&L.
• Maintain and update the general ledger to accurately record all financial transactions.
• Ensure that all ledger entries adhere to accounting principles and company policies.
• Prepare and maintain accounts receivable & account payable aging reports.
• Prepare monthly financial statements, including income statements & balance sheets.
• Prepare and file various tax returns, such as GST.

THE CONNECTION

• Work in close cooperation and understanding with fellow accountants and project managers.
• Actively contributes to a supportive company culture, based on respect, trust and good nature.
• This role requires dual reporting to the Assistant Director of Finance and Group Finance Director based in Europe.

THE GOOD TO HAVE

• Diploma holders in accounting or equivalent. Fresh grads are welcome to apply.
• Proficiency in using accounting software (e.g., xero, MYOB) and Microsoft Excel.
• Previous experience in accounts payable plus.2 to 3 years of full set experience is an added advantage.
• Strong attention to detail and accuracy in data entry.
• Ability to work independently and meet deadlines.

THE PERKS

• MCI Group Asia Pacific Singapore offers talent benefits as below:
• Annual Leave & Birthday Leave
• Employer paid business Travel Insurance, Medical Unlimited Whitecoat, Dental or Vision reimbursement.
• Employer paid Group Hospital & Surgical, Outpatient Clinical, Outpatient Specialist & Personal Accident
• Comprehensive internal Learning & Development portal and opportunities for external courses
• Salary will commensurate with experience

Potential candidates must be authorized to work in Singapore for any employer without sponsorship. www.wearemci.com

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!