HR Shared Services Specialist (f/m/d)

Job Purpose

• The role is part of the HR Shared Service team at our Headquarters in Basel.
• The role will focus primarily on different administrational tasks, transactional HR-processes and service delivery to our employees, managers and other internal/external stakeholders
• The role interfaces with other HR functions and can/may include project support

Main Tasks and Responsibilities

• Leads and oversees end-to-end employee lifecycle management, from recruitment to exit.
• Serves as the primary point of contact for HR-Services and Training inquiries, providing expert advice and support to HR Business Partners and the Join Team.
• Delivers responsive HR services, including labor law compliance, international HR management (Visa/ Work Permit, Relocation), and alignment with current HR policies and practices.
• Manages complex employee lifecycle events (e.g., Marriage, Birth, Years of Service) and organizational/employment contract changes.
• Collaborates closely with Payroll, Time & Attendance, Corporate HR, and regional teams.
• Generates authoritative reference letters.
• Maintains electronic personnel files and critical master data in our core HR Systems (SAP SuccessFactors and SAP HCM).
• Supports HR-Services related to local Learning & Development initiatives (e.g., maintaining the Learning Management System (LMS) for HR-owned training programs).
• Facilitates monthly onboarding for new hires, including training coordination, delivery, and follow-up.
• Oversees individual introduction plans (IIPs) and ensures compliance with mandatory trainings.
• Participates in annual salary reviews, short-term incentive planning, and employee share participation programs.
• Contributes to project-based HR initiatives.
• Assists the team and direct manager with document creation (e.g., PowerPoint, other files).

Additional Tasks and responsibilities may include:

• Supports the vocational trainer in coordinating apprentices and trainees across multiple departments to ensure seamless integration and development
• Supports in recruitment efforts for apprentices moving forward, utilize marketing and event strategies
• Support in operational health management initiatives that contribute to employee wellbeing and productivity.
• Leads operational tasks related to the corporate graduate program.
• Executes additional HR Shared Services tasks based on organizational priorities.

Profile:

Education

• Commercial education with HR related further education (e.g. HR Administrator, HR Specialist/ “HR-Fachfrau/HR-Fachmann mit eidg. Fachausweis”) or higher degree in HR Management is a must.

Experience

• Professional Experience:
• Minimum of 4 years in a comparable function, such as HR Shared Services Specialist, HR Generalist or Junior HR Business Partner.
• Experience in a customer-focused, multinational business environment, preferably with exposure to Shared Service operations.
• Expertise:
• Solid understanding of Swiss social security and tax regulations.
• Proficiency in international HR management, including knowledge of Swiss labor law.
• Familiarity with payroll processes is advantageous.
• Project Experience:
• Demonstrated success in managing and contributing to HR-related projects.
• Systems Proficiency:
• Skilled user of HR databases and systems, including SAP SuccessFactors and SAP HCM.
• Software Skills:
• Very good knowledge of MS Office 365 tools.
• Language Proficiency:
• Business fluent in English and German.
• French language skills are an advantage.

Personal Attributes

• Service / Customer driven mindset paired with high sense for execution and teamwork
• Accountable personality with a structured and pragmatic working style
• Trustworthy, discreet and competent appearance
• Resilient, reliable and future- as well as solution-oriented personality
• Independent and structured way of working

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Employment Type: Full Time

Alternative Locations: Switzerland : Basel

Travel Percentage: 0 - 10%

Requisition ID: 14700