Finance Officer (part-time: 50%)

Grade: P3

Vacancy no.: RBC/P/FINANCE/2024/2

Publication date: 12th July 2024

Application deadline (midnight Geneva time): 12th August 2024

Job ID: 12159

Department: FINANCE

Organization Unit: TREASURY

Location: Geneva

Contract type: Fixed Term

The following are eligible to apply:

• ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
• External candidates.

Staff members with at least five years of continuous service with the Office are encouraged to apply.

Applications from candidates who have already separated from ILO service upon retirement or early retirement, will not be considered.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to E-Mail schreiben.

The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: ILO Jobs: Non- and under-represented Member States

In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.

Notwithstanding the general considerations set out in the ILO Staff Regulations, this vacancy announcement is the only authoritative document pertaining to the qualifications required for this position. The minimum required qualifications were determined in view of the specific duties and responsibilities of this position.

The specific language requirements for this position are detailed hereunder. However, external candidates applying for the professional category vacancies and whose mother tongue is not one of the working languages of the Office (English, French and Spanish), shall be required to possess a fully satisfactory working knowledge of at least one of the ILO working languages. If appointed they will be expected to acquire a knowledge of a second working language of the Office during their initial years of service.

Introduction

The position (part-time (50%)) is located in the Accounts Unit (ACCOUNTS) of the Treasury and Accounts Branch (TREASURY) within the Financial Management Department (FINANCE). TREASURY provides policy guidance and services in the areas of accounting and treasury having primary responsibility for the production of the annual audited consolidated ILO Financial Statements in accordance with International Public Sector Accounting Standards (IPSAS) as well as other statutory reports. It also aims at developing effective treasury office-wide and investment management policies. ACCOUNTS provides general accounting services including maintenance of accurate, complete and reliable accounts for all funds managed by the ILO in accordance with ILO Financial Rules and Regulations.

The incumbent will perform core duties of the finance officer in ACCOUNTS which include administering accounting processes in accordance with IPSAS policies and ILO’s Financial Rules and Regulations, maintenance of assigned ILO Financial Statements’ segments and assistance in the preparation of the annual ILO consolidated Financial Statements in accordance with IPSAS.

The incumbent will report to the Chief of ACCOUNTS.

Specific Duties

1.Support the implementation and subsequent maintenance of assigned IPSAS standards, ensuring that the corresponding data and disclosures are appropriately reflected in the ILO audited consolidated Financial Statements.

2.Contribute to the preparation and production of the ILO Financial report and audited consolidated Financial Statements.

3.Administer assigned accounting processes in accordance with IPSAS accounting policies and IGDS, and coordinate with relevant departments and offices. Draft new standard operating procedures and provide input to policies as required.

4.Analyse and reconcile ILO funds’ accounting transactions and balances on a regular basis for both ILO headquarters and field accounts, to ensure compliance with ILO Financial Rules and Regulations and IPSAS requirements. Identify anomalies and propose and take corrective action, in consultation with the supervisor as necessary and provide guidance to internal counterparties, including external offices.

5.Perform other relevant duties as assigned.

Generic Duties

• Receive and analyse accounts and financial documents giving particular attention to apparent anomalies or unusual trends and initiating action to correct situations where anomalies occur; review regular financial reports, and prepare reports, correspondence and advice on complex cases.
• Provide advice and guidance concerning the Organization=s financial practices and rules and provide authoritative interpretation of requirements for handling transactions in the operation supervised (e.g., authorising payments, approving salary payments, approving budgets and various accounting documents).
• Review the operational efficiency of the assigned organisational/account area from managerial or accounting perspectives in order to improve the operation (including development of automated applications).
• Supervise staff performing financial operations and producing periodic financial statements; correct and adapt the analytical work of subordinate professional and general service staff.
• Manage the operation of the financial services of the area of responsibility and prepare related managerial reports.
• Monitor and review selected financial transactions and documents (e.g., budget proposals, payment requests, requests for financial clearance, ACDs, payroll data etc.) prior to entry into the finance system; ensure implementation of procedures to control and monitor income and expenditure.
• Prepare recurrent and ad hoc reports and relevant explanations, as requested by senior management.
• Define requirements and terms of reference for systems specialists to produce specialised reports from the financial database and systems applications.
• Maintain the financial procedures related to the assigned operation; draft circulars, manuals and training materials as necessary.
• Prepare draft replies to internal and external audit observations concerning the assigned operation.
• Analyse budget information to prepare and consolidate estimates and supporting data in relation to budget forecasts, performance reports and medium-term plans; review financial provisions of project agreements and documents; assess budget requests and draft budget proposals.
• Other related functions, as requested.

Education

Advanced university degree (Master’s or equivalent) in business administration, finance, accounting or other relevant field. A first-level university degree (Bachelor’s or equivalent) in one of the afore-mentioned fields or other relevant field with an additional two years of relevant experience, in addition to the experience stated below, will be accepted in lieu of an advanced university degree. An internationally recognized accounting certification (CPA, ACA, ACCA, etc.) would be an advantage.

Experience

At least five years of professional financial and accounting experience. Professional experience in the preparation of or audit of complex financial statements in accordance with IPSAS or International Financial Reporting Standards (IFRS).

Languages

Excellent command of English or French and a working knowledge of a second working language (English, French, Spanish) of the Organization. A working knowledge of a third working language of the Organization would be an advantage.

Competencies

In addition to the ILO core competencies, this position requires:

Technical competencies

Excellent knowledge of IPSAS or IFRS. Excellent accounting knowledge and skills. Effective and experienced analytical diagnostic skills to prepare and analyse complex financial statements involving multiple funding sources and currencies in accordance with generally accepted accounting principles and international accounting standards (i.e. IPSAS, IFRS, etc.) Strong ERP skills (preferably Oracle) with particular focus on General Ledger. Excellent Excel skills.

Ability to analyse financial information from several sources, examining documentation; to resolve any apparent anomalies. Ability to plan and coordinate moderately complex projects or programmes. Ability to draft procedures for internal use which reflect sound financial rules.

Behavioural Competencies

Ability to motivate staff, establish team objectives, assign and supervise work and ensure that quality service/work is provided to clients. Excellent oral and written communication skills; ability to clearly communicate, explain and train on processes and procedures to others. Discretion is required as work may involve dealing with confidential material. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Conditions of employment

• Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
• The first contract will be issued for a twenty-four month period.
• A successful external candidate will be on probation for the first two years of assignment.
• Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.

For more information on conditions of employment, please visit the ILO Jobs International Recruitment page.

Important Information

Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at E-Mail schreiben

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse.

To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account E-Mail schreiben - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.